Southwestern Management And Realty Team

4 Important Inspections Your Property Management Company Should Be Conducting

Many tenants expect that the property they rent is effectively theirs for the term of the lease. They expect that the rental property is in good conditions when they move in, and they expect it to be inspected when they move out. However, good property management companies will conduct periodic inspections during the duration of the tenant’s lease. This keeps a line of communication open between the property owner or manager and the tenant, and prevents surprises upon move-out. It also cements the basis of the property management service.

Most property management companies will conduct up to 4 inspections over the course of a year, including the following:

1. Clean and Safety Inspections

As the name implies, these inspections are focused on the cleanliness and the safety compliance of the rental unit. Property owners or managers are responsible for the safety of their property, and tenants may not reliably notify their management company of safety violations that occur or are discovered. This is also a time to look for damage that may have been created by the tenant.

A clean and safety inspection should be done about every three months, which will allow you to ensure that the property is being kept up to code as the seasons change. As they involve entering the apartment, you should schedule a time with the tenant, or at least alert them to the time you plan to conduct this inspection.

2. Drive-By Inspections

Again, the name of this inspection gives an idea as to what it entails. You do not need to notify the tenant when you are performing a drive-by inspection, as you are looking for issues with the property that can be visible from the outside of the property.

If you discover anything that concerns you, you should immediately notify the tenant in writing and schedule a clean and safety inspection where you can look at the inside of the property.

3. Move-In Inspections

When a tenant moves into a property, they should conduct and document any damage to the unit. This inspection should be overseen by the property owner or management company and kept on file. Move-in inspection documents the state of the property at the time of move-in, and any damage that is undocumented or caused after a tenant moves in can be considered the tenant’s responsibility. A move-in inspection can also help you to identify any issues that need to be corrected at the time of move-in.

4. Move-Out Inspections

You also need to conduct an inspection of the property when tenants move out. The best time to do so is with the tenant, at the property, at the time when they hand their keys off. This way, you and the tenant are on the same page about any damage that may have been discovered. You should be sure to inspect both inside the property and outside during a move-out inspection.


Inspections are crucial for property owners to protect their rental investment. By maintaining an eye on the condition of the property, you will be able to safeguard its value and ensure it is in compliance with all laws and safety standards. Additionally, there is less room for error if a tenant is unhappy with your assessment of the property if routine inspections are conducted.

Make the “SMART” Choice with Southwestern Management And Realty Team

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SMART Rental Qualifications

The following are Southwestern Management And Realty Team’s (SMART) guidelines for renting a property through SMART. Each and every application will be reviewed by a member of SMART and could be adjusted depending on credit/income and the application itself. Please be truthful!

Rental Qualifications

  • Applicant MUST be 18 years or older and application fee is $65.00 per person and is non-refundable.


  • Minimum score of 650
  • No EVICTIONS in the past 5 years
  • No utility collections (gas, power, water)

Income Verification

  • Income MUST be 3 times the monthly rent for good credit 650+ and 4 times if applicant has poor credit but good income.
  • MUST be verifiable
  • MUST be with current employer for at least 6 months.
    **If self-employed—CPA financial statements and/or tax returns are acceptable.

Employment History

(you could be required to show proof if requested, paycheck stubs, etc.)

  • Verifiable employment history for the past 3 years
    **If self-employed/retired/not employed—can verify income with signed tax returns and/or bank statements.

Rental History Verification

  • Verify for the past 3 years
  • Must provide: Landlord Names, and phone number, email (if available) on the online application.

Criminal Background Check

SMART does check—Criminal, Sex Offender and Terrorist database

  • NO sex offenders
  • NO crimes—violent crimes, prostitution, domestic violence, possession of weapons or illegal drugs


MUST be 30 pounds & under & absolutely no violent breeds—ask SMART for the Pet Policy

  • 2 pets max
  • NO ferrets or snakes
  • NO Dangerous, poisonous or illegal pets
  • NO aquariums larger than 10 gallons

Emotional Support pets are NOT considered a Service Animal and not under ADA laws.